Wedding Contract

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Partial contract below is mainly for a quick view.

VIDEOGRAPHY WEDDING CONTRACT

Wedding DAY of Week: ________________DATE:_______ 

 Bride: _____________________________________________

Groom: ____________________________________________

Address: ___________________________________________

City: ____________________________State ____ZIP ______

Home Phone: _______________________________________

Home Phone: ________________________________________

Cell Phone: _________________________________________

Cell Phone: _________________________________________

E-mail:____________________________________________

E-mail:____________________________________________

Ceremony Location: __________________________________

Ceremony Time: & Special Instructions: ___________________

Reception Location: __________________________________

Reception Time & Special Instructions: ______________________

Rehearsal Dinner Location: ___________________________________________

Rehearsal Dinner Time & Special Instructions: _________________________________________________________________

_________________________________________________________________

Number of Guests: ______________

Type of Ceremony:

(Baptist, Catholic, Protestant, Etc.)__________________________________________

Special Request/Instructions:_________________________________________________

Any Services: Outdoor: _________ Indoor: ___________ Both: ____________

Photo session: Before________ or After________ Ceremony

VIDEOGRAPHY STYLE & VIDEO EQUIPMENT: We combine a documentary and music video style. We try to be as candid as possible. But in order to capture special moments it will be necessary to be close. Video camera is a Sony Digital (non-HD high definition) Handycam. Video aspect ratio is 4:3. Wireless and Field Microphones. SINGLE CAMERA COVERAGE.

Services:

Wedding Packages

“The Ceremony” – $300

– Single camera coverage (Pre-Ceremony, Ceremony, Post-Ceremony)
– Wireless microphone system (attached to Groom or through a sound board) during the Ceremony
– Editing and title graphics
– 1 standard-play DVD. (Includes plastic case but no special disc label)

“The Basic” – $600

– Single camera coverage (Pre-Ceremony, Ceremony, Post-Ceremony)
– Wireless microphone system (attached to Groom or through a sound board) during the Ceremony
– Single camera coverage of Reception – up to 1 hour
– Editing, title graphics, and 2 “stock” background music selections
– 1 standard-play DVD. (Includes plastic case but no special disc label)

What’s included in the package price.

“Ceremony Package” – $300

– Up to 2 hours of videotaping ($100 each additional hour)
– Introductory titles and music
– Professional digital editing
– 1 standard-play DVD condensed up to a 1 hour DVD

“Basic Package” – $600

– Up to 4 hours of videotaping ($100 each additional hour)
– Introductory titles and music
– Professional digital editing
– 2 standard-play DVD’s condensed up to a 1 hour DVD. Each DVD will have different content.

Glossary of Terms

Pre-Ceremony – the events leading up to the Ceremony – outside and inside footage of location, arrival of bride and groom, arrival of guests, bride and groom getting ready, comments, picture taking, etc.

Ceremony – actual Wedding service, coverage from the seating of the grandparents/parents to the dismissal of the guests.

Post-Ceremony – immediately after the Ceremony – coverage of the picture taking of the wedding party and family/friends.

Reception – coverage from arrival of wedding party until the time specified in the wedding package. This includes first dances, cake cutting, toasts, guest comments, etc.

Single camera coverage – videography coverage using one camera with one operator.

Other Services:

PHOTO MONTAGE – Our most popular option! Pictures you provide from birth through courtship. Maximum 100 pictures set to the music of your choice (provided by you or selected by us) and enhanced with digital transitions and special effects. About 20 minutes in length. This photo video montage captures the two separate lives of the bride and groom and the courtship, a love story! ($200.00) Includes 2 DVD copies.

HONEYMOON MONTAGE – Add the memories of your honeymoon to your wedding video. Incorporate photographs from your trip with the music of your choice (provided by you or selected by us) to create an entertaining account of your first days as newlyweds. About 20 minutes in length. Includes 2 copies. ($200.00) Maximum 100 pictures.

BRIDAL SHOWER – 2-hour coverage ($250.00) Includes 2 copies condensed into a 1 hour DVD

Other Services continued:

REHEARSAL DINNER – 2-hour coverage ($250.00) Includes 2 copies condensed into a 1 hour DVD

ADDITIONAL DVD’s – $20.00 to $40.00 each.

INTERNET – If you would like your videos uploaded to YouTube or hosted on VideoSaysItAll.com web servers, you can select what and how much of your wedding you want uploaded or hosted. Includes one of year hosting. Fees will be based on the amount of content.

TERMS & CONDITIONS OF CONTRACT

Video before editing begins – After the video has been delivered to the Client, there will be a charge for re-editing at the current rate of $85.00 per hour for editing and labor. Re-editing is available to the client for a period of (7) seven days after delivery of the video. After the (7) day period the edited video will be deleted from the editing machine and is unrecoverable. Unforeseen parking and tolls incurred with traveling to and from the rehearsal dinner, wedding ceremony and reception will be charged to the client.

WARRANTIES – VideoSaysItAll.com makes no warranties expressed or implied, with respect to the work or property that is the subject matter of this contract.

PRODUCTION AND EDITORIAL CONTROL – VideoSaysItAll.com is granted full production and editorial control by the customer regarding all aspects of the production and post-production services for this event. In the case a particular segment of the event is either not recorded, partially recorded, or not part of the edited master tape/DVD it is at the sole discretion of VideoSaysItAll.com as the exclusive producer of the event video recording. Due to our style and unobtrusive nature, VideoSaysItAll.com attempts to capture your event as-is.

DVD DISC COMPATIBILITY – VideoSaysItAll.com produces DVDs using the most compatible media for set-top players. All DVDs include a plastic case and DVDs have no special label. VideoSaysItAll.com is not responsible for incompatibility with the DVDs created and the customer’s DVD Disc player.

1. It is understood that VideoSaysItAll.com is the exclusive Videographer retained by the client to cover each event. Any conflicts with other photographic and/or video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the client.

2. Client assumes all responsibilities for obtaining any necessary permission, clearance permits, etc., which may be required for VideoSaysItAll.com to videotape each event, public or private. Client assumes all responsibility for obtaining and retaining permission for access to any requested camera positions and is solely responsible for the quality of the final production resulting from the use of, or inability to use, such camera positions. The client warrants that he/she has the legal rights to anything VideoSaysItAll.com will videotape, including photos, musical recordings, videotapes, or any other materials delivered to VideoSaysItAll.com for inclusion in the client’s videotape or DVD. The Client agrees to indemnify and hold VideoSaysItAll.com harmless for any loss, damage, or liability for infringement of any rights arising from the use or sale of tapes the client hires VideoSaysItAll.com to produce, edit, or duplicate.

3. VideoSaysItAll.com reserves the right to use videos for display, publication or other purposes. All video masters and raw footage remain the exclusive property of VideoSaysItAll.com.

4. The client reserves the right to terminate the contract for any reason at any time up to the date of the event. Should the client terminate the contract, all money paid less the retainer will be refunded.

5. The client has critically viewed samples of VideoSaysItAll.com video work and hereby grants full editorial and production control to VideoSaysItAll.com regarding all aspects of the production and post-production services for the event. In the event a particular segment of the event is either not recorded, partially recorded, or not a part of the edited master tape, it is at the sole discretion of VideoSaysItAll.com as the exclusive producer of the event video recording. Changes requested to the final video after delivery to client is charged at a rate of $85 dollars an hour.

6. All personal property provided by client to VideoSaysItAll.com for utilization in the post-production of their videotape is received by VideoSaysItAll.com at the complete and total risk of the client. VideoSaysItAll.com will make every effort to insure the safekeeping of a client’s personal property while in its possession and return same to client upon delivery of the edited master copy tape.

7. If VideoSaysItAll.com fails to comply with the terms of this agreement due to any event or at beyond the control of VideoSaysItAll.com, including but not limited to illness, accident,  labor disputes, acts of God and other catastrophes, or uncontrollable and unforeseeable equipment failure, VideoSaysItAll.com liability is limited only to a refund of all monies received.

8. VideoSaysItAll.com produces DVDs using the most compatible media for set top players (DVD-R). VideoSaysItAll.com is not responsible for incompatibility with the DVDs created and the client’s player.

9. IT IS UNDERSTOOD THAT VIDEOSAYSITALL.COM IS THE EXCLUSIVE OFFICIAL VIDEOGRAPHER AND OTHERS TAKING VIDEO WILL BE PERMITTED ONLY AT OUR DISCRETION.

10. In the event of a postponement or cancellation of this contract, the DEPOSITS paid are NOT refundable. (RETURN CHECK FEE $35.00).

Event Order Requested Services

_____ The Ceremony – $300

_____ The Basic – $600

_____ PHOTO MONTAGE – $200

­­­_____ HONEYMOON MONTAGE – $200

_____ BRIDAL SHOWER – $250

_____ REHEARSAL DINNER – $250

_____ INTERNET

Wedding Video FAQ. Please read through these questions and answers. If you have questions
that are not clear after reading the following items, please feel free to call me.

Q. What do I have to do to be able to have you tape at a salon?

A. If you are planning on getting ready at a beauty salon, it is always a good idea to check in advance to see if they will allow you to videotape in their building.

Q. Is it possible to videotape everyone at the wedding ceremony and reception? How long do you work with me on the day of our wedding?

A. No. It is impossible to be able to guarantee that everyone will be filmed. As a general rule with my videos, I focus solely on the bride and groom. If you want to make sure that a specific family member is filmed, you must contact me before the wedding. I will stay until I get the footage I need to finish your video. Usually I leave the reception 15 min. after the last formal activities. This is to ensure that I film an open dance floor, at the reception. If there is an event that will take place later in the evening, please let me know ahead of time so that I can make arrangements in my schedule.

Q. How do you edit our video?

A. The way I shoot and edit the video is by using candid camera and editing techniques and a documentary and music video style.

This means that your entire day will be condensed into an approximate hour-long video. If you have questions as to how this will look, please ask to view more of my sample videos. Also please note, that I only include the most important moments from the wedding ceremony. I may not record the service in its entirety.

Q. Can we buy the raw footage? How long do you keep a master copy of our video on file?

A. Yes, we do sell the raw footage. The cost is $55 for 2 DVDs. I keep raw footage on file for only two months after you have received your wedding video. I keep a master copy of your video on hand for two years after your wedding date. After that time

period, I cannot guarantee that I will have your video. I highly recommend to every couple, that you purchase some brand of media fire safe: Sentry and Brinks make these. This will ensure that you will have a copy of the video in a protected location.

Q. How long does it take to finish our video? Can we make changes to the final video?

A. I spend between 60-70 hours editing over a period of 90 days to finish your video. As you saw in my sample videos, they are highly edited. I will notify you when the finished video is completed. I allow changes to the final video only if mistakes were

made on VideoSaysItAll.com part. Such mistakes include misspellings and other changes, which were discussed with us ahead of time. Other changes to the final video can be made, but there will be a charge per hour to do so. Changes to the final video, which were not caused by VideoSaysItAll.com, are billed at a rate of $85.00 per hour with a minimum of 3 hours charged. These charges are not meant to be a deterrent, but changes to the final video that were not discussed with us ahead of time still take a great deal of additional editing time and excess materials. 

Q. How much is your retainer? When do I pay you the remaining balance?

A. The retainer is a non-refundable $300 dollars. The remaining balance must be paid two weeks prior to the wedding date. You can mail the payments to: Please make checks payable to: Carlos Colon

Carlos Colon
2312 Centennial Blvd.
Leesburg, Fl. 34748
352-267-5911

Q. How do we get our wedding videos when you are finished?

A. When I call you and inform you that your video is finished; we will ship the product UPS or USPS to the bride or groom’s address shown on this contract, unless requested otherwise.

Total amount of services: _______________________

Less deposit/retainer: __________________________

Total due prior to wedding day: __________________

I/we have read and agree to the terms and conditions printed on this contract.

Accepted:

Client Signature: __________________________________________________Date:_________

Printed Name:________________________________________________________Client Signature:_______________________________________________________Date:_________

Retainer $300 Ck # ___________ Date:_________________________________

Total cost of service___________ Amount after retainer_____________.

 

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